Vacancy: Personal Assistant to the Secretary General

Astana, 15 October 2024

 

The Secretariat of the Conference on Interaction and Confidence Building Measures in Asia (CICA) invites applications for the vacant position of Personal Assistant to the Secretary General.

CICA is an intergovernmental organization with 28 Member States, aimed at promoting peace, security, stability and prosperity in Asia through multilateral cooperation and confidence building measures. The CICA Secretariat, located in Astana, Kazakhstan, serves as the executive body of the organization.                                                                         
We are seeking an experienced professional to provide administrative support to the Secretary General, organize workflows and manage schedules effectively. The ideal candidate should be proactive, a quick learner and results-oriented.

Responsibilities:

  1. Planning the CICA Secretary General's working day, developing and coordinating the schedule for meetings, visits, calls, receptions and other activities;    
  2. Accompanying the chief executive officer to meetings, receptions and during travel;
  3. Coordinating technical support for the CICA Secretary General's activities: booking tickets, arranging transportation, and organizing negotiations and meetings;
  4. Maintaining minutes and other documents regarding the progress and outcomes of meetings and negotiations involving the CICA Secretary General;
  5. Bringing the instructions and orders of the CICA Secretary General to the attention of the Secretariat personnel and ensuring their implementation;
  6. Coordinating the office management of the chief executive officer and receiving correspondence addressed to the CICA Secretary General;
  7. Maintaining the CICA Secretary General's work schedule; preparing meetings held by the CICA Secretary General. Collecting the required materials and informing participants of the time and location of meetings;
  8. Ensuring diplomatic protocol for events involving the CICA Secretary General;
  9. Drafting letters, requests and other documents on behalf of the CICA Secretary General;

10. Fulfilling other instructions of the CICA Secretary General.

 

Our conditions:

 

  • Competitive salary, 30 days of annual leave, medical insurance and annual health recreational allowance;
  • The duration of the initial contract period is one year, subject to the successful completion of a three-month probationary period. Contract renewal is contingent upon performance evaluation results.

 

Requirements:

 

  • Higher education and sufficient experience as an executive assistant or in similar functional positions within government agencies, international organizations, or private entities;
  • Proficiency in English, Russian and Kazakh at a professional level, (communication, reading and correspondence skills);
  • Knowledge of basic office management and experience in administration, as well as in organizing and conducting ceremonies, procedures, or other protocol events in the area of international relations.         

Application procedure:

 

• Please submit your CV with a photo, along with a cover letter in English and Russian (Arial 12, spacing 1) to saule@s-cica.org by 15 November 2024.

 

• Please fill out the online application form by following the link:

           https://forms.office.com/r/qRR7pNZQAk  

    (it will be automatically sent to the email address of the Secretariat personnel member).

FOR CICA MEMBER STATES

Login

Password